Simple rota software for small businesses
Weekola is business rota software for small shift-based teams. Replace WhatsApp messages, rota screenshots, spreadsheet versions and month-end timesheet admin with one focused system built for cafes, restaurants, pubs, bars, salons, shops and local services - not another bloated HR suite.
Product definition
Weekola is business rota and workforce admin software for small shift-based teams - not a personal weekly planner or to-do list app. It helps owners and managers publish rotas, approve shift swaps, track attendance, prepare timesheets and manage leave without relying on WhatsApp, Excel or a full HR suite.
Replace messy staff admin
Weekola helps small teams replace WhatsApp staff rotas, move beyond an Excel rota template alternative and avoid software that feels heavier than the problem.
Replace WhatsApp rota chaos
Stop using staff rota screenshots, noisy group chats and buried leave messages as your source of truth. Weekola helps you stop managing staff rotas in WhatsApp and keeps last-minute shift swaps visible and manager-approved.
Replace WhatsApp staff rotasMove beyond Excel rota templates
Avoid spreadsheet versions, copied cells and staff asking for the latest rota. Weekola keeps rotas live and stops payroll hours being rebuilt manually from sheets.
Replace your rota spreadsheetAvoid bloated HR-suite complexity
Small teams do not need a larger workforce platform to fix rota, attendance, swaps, timesheets and leave. Compare Weekola with broader tools before you choose.
Compare the RotaCloud alternative£11/month
Rota module
No contract. No setup fee.
£27/month
Full Package — all four tools
Save £5/month
Leave included
In every workspace
At no extra cost
Start from the pain
You do not need to roll out every workflow at once. Pick the staff rota, attendance, shift swap, timesheet or leave problem causing the most weekly admin.
I still send rotas in WhatsApp
Move the weekly rota out of screenshots, reminders and side messages.
Choose this pathMy rota spreadsheet is getting messy
Replace copied cells and version confusion with one published rota.
Choose this pathI need clearer shift swaps
Give staff a structured way to request cover without losing manager control.
Choose this pathI need to know who actually turned up
Track attendance and clock records without chasing messages after a shift.
Choose this pathPayroll hours take too long to prepare
Use the free payroll hours calculator, then move to timesheets from worked records when manual totals become too slow.
Choose this pathLeave requests get lost in messages
Keep leave visible while planning rotas and approving weekly cover.
Choose this pathWhat’s inside
Each tool does one job well - and they share the same data, so nothing needs to be re-entered or copied. Rota feeds attendance. Attendance feeds timesheets. Everything stays in sync.
Rota
From £11.00/moBuild and publish weekly rotas, share schedules with your team on their phones, and stop managing shifts over text and chat.
Shift Swaps
From £5.00/moStaff can offer and claim each other's shifts. You approve every swap before it goes ahead — no surprises.
Attendance
From £7.00/moStaff clock in and out from their phone. You see who's in at a glance and can correct any issues before sign-off.
Timesheets
From £9.00/moReview and approve hours at the end of each pay period. Clock data feeds through automatically — no manual re-entry.
How it works together
Most small businesses run three or four disconnected tools and spend more time copying data between them than actually using it. Weekola works once because all modules share one source of truth.
Built for small business realities
Two different roles. Two different needs. One shared system.
Made for local shift teams
Weekola fits the weekly admin rhythm of cafés, coffee shops, restaurants, pubs, bars, salons, barbers, retail shops and local service teams - especially when the rota still lives in a spreadsheet or group chat.
It also suits small multi-branch teams that need clearer rota, attendance and timesheets without a full HR-suite rollout.
Trust and reassurance
Start with one workflow
Start with rota only, then add attendance, swaps, timesheets or leave when useful.
No card to start
Create a workspace and try the rota workflow without entering payment details.
Simple enough for tiny teams
Built for owner-led teams with roughly 5-30 staff, not enterprise rollout projects.
Browser-friendly staff access
Staff can check shifts and take common actions from a phone or browser.
Payroll-prep focused
Weekola helps prepare timesheets and exports; it is not trying to be a full payroll engine.
Anti-bloat by design
Focused on rota/admin workflows, not enterprise HR-suite complexity.
Weekola journal
Short, useful articles on rota planning, attendance, timesheets, shift swaps, and leave.
The current UK rule on rota changes, what contracts can allow, when cancelled shifts may still be payable, and the new guaranteed-hours and reasonable-notice rights expected in 2027.
Clear by design
No invented customer stories or unverifiable savings claims — just the controls available in the product.
Start without a card, use the included trial, and review the exact amount and next payment date before subscribing.
Stop future renewals in the app while keeping your organisation and workforce data ready for a later restart.
Pricing, renewal dates, cancellation effects, and restart charges are shown before you confirm a billing change.
Common questions
Clear answers for owners and managers moving away from spreadsheets, group chats, and end-of-month manual admin.
Ask a questionGetting started
One guided wizard walks you through your business details, locations, tools, and team - then staff activate their own accounts.
01
Business details
Name your organisation, set your timezone, and choose your plan modules.
02
Add locations
Add one branch or many - each with its own timezone and rota.
03
Invite your team
Add staff by name and email. They receive secure invite links to create their own passwords.
04
Start scheduling
Build your first rota from day one. Staff see their shifts and can clock in immediately.
Start today
Replace the spreadsheet, the group chat, and the end-of-month timesheet scramble with one organised system. Start with the modules you need now - add more as your team grows.
Modules from £5/month, or all four for £27/month. No payment details required to start.
Rota software for small teams
Publish rotas, track attendance and sort shift changes in one calm place.
Your week at a glance
Weekly Rota
Main Branch — w/c 14 Apr
4 staff · 17 shifts this week
All shifts coveredCoveredLess chasing. More clarity.
Publish once
Everyone sees the latest rota.
Know who is in
Clock-ins match the right shifts.
Approve changes
Swaps stay visible and controlled.
Choose what you need
Start with rota, then add more when your team is ready.
The rota feeds attendance. Clock records feed timesheets. Your team stops copying the same information between chats and spreadsheets.
Create your workspaceBuilt for real shift teams
Made for owner-led teams that need less admin—not a heavyweight HR rollout.
“Switching meant staff stopped messaging me at midnight about swaps—it all goes through the system now.”
Good to know
Weekola is business rota software for small shift-based teams, not a personal weekly planner or to-do list app. It helps managers run rotas, attendance, shift swaps, timesheets and leave in one place.
Weekola is built for cafés, restaurants, pubs, bars, salons, shops, local service teams and small multi-branch businesses with hourly or shift-based staff.
Yes. You can start with rota software first, then add attendance, shift swaps, timesheets or leave when those workflows become useful.
No. Staff can use Weekola from a phone or browser to view shifts, clock in and out, request swaps and manage leave.
Ready when you are
Try any module for 14 days. No payment details required.
Start free
